Student Trainee (Administrative Office Management)- Pathways Internship - Department of Veterans in Topeka, Kansas For Sale

Currently enrolled students in the local commuting area of Topeka, KS. Internships Multiple Schedules Announcement Number: OYxxxx705MJC THIS IS AN OPEN CONTINUOUS ANNOUNCEMENT: A referral list will be issued after the following cut-off dates: June 11th, xxxx July 11th, xxxx August 11th, xxxx September 11th, xxxx October 11th, xxxx November 11th, xxxx December 11th, xxxx This announcement may close at any time once all positions are filled. WHO MAY APPLY: Applications will be accepted from current students in an accredited high school, college (including 4-year colleges/universities, community colleges, and junior colleges); professional, technical, vocational, and trade school; advanced degree programs; or other qualifying educational institution pursuing a qualifying degree or certificate within the commuting distance of Topeka, KS who are enrolled at least half-time in an accredited institution and seeking a degree in business related disciplines. Our mission: To fulfill President Lincoln's promise - "To care for him who shall have borne the battle, and for his widow, and his orphan" - by serving and honoring the men and women who are America's Veterans. YOU CAN MAKE A DIFFERENCE VA offers generous paid time off and a variety of predictable and flexible scheduling opportunities. For more information on the Department of Veterans Affairs, go to . Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.xxxx(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more . This position is being filled under the Pathways Internship Program for students in an accredited high school, college (including 4-year colleges/universities, community colleges, and junior colleges); professional, technical, vocational, and trade school; advanced degree programs; or other qualifying educational institution pursuing a qualifying degree or certificate. You must be a US citizen to apply for this job Selectees are subject to fingerprint and background investigation. Selectees may be subject to a one-year probationary/trial period. More than one selection may be made from this announcement. All requirements must be met by the closing date of this announcement. This position is located at the Chief Business Office, Workforce Management HR department. In this position you will be serving as the Student Trainee (Admin/Office Mgmt) and assigned to support and provide program support in a number of distinct areas which will have related tasks such as; communication and scheduling coordination, database maintenance, and work on special projects as directed. The incumbent will serve in a developmental assignment to acquire the knowledge, skills, and abilities needed to perform the full range of routine and non-routine assignments at the next level. As the Student Trainee (Admin/Office Mgmt), the incumbent: Orders and records receipt of Official Personnel Folders or electronic Official Personnel Folders (e-OPF).Arranges records for shipment storage, disposition, and verification of proper placement of document(s) into e-OPFS.Processes incoming and outgoing mail to include USPS, Express Mail, and FedEx packages.Communicates and treats customers in a courteous, tactful, and respectful manner.Protects printed and electronic files containing sensitive data in accordance with the provisions of the Privacy Act of xxxx, other applicable laws Federal regulations, statues, and policies. Position Description Title/PD#: Student Trainee (Admin/Office Mgmt, Pathways Intern), xxxx3X Work Schedule: Monday - Friday, Work schedule will be set between 7am - 5pm (Part time schedules are available based upon student availability and the needs of the office). Relocation: Relocation reimbursement is not authorized. The Internship Program provides managers a ready source of student employees and potential permanent employees upon completion of the program requirements. It also provides the student with work experience directly related to their curriculum studies and career goals while offering eligibility for non-competitive conversion to permanent employment upon completion. To be eligible for conversion, the student employee must be capable of working at least 640 hours prior to completion of their degree requirements. Full requirements for Conversion: Complete at least 640 hours of work experience acquired through the Internship Program.Complete their degree of certificate requirements.Meet the qualification standards for the position to which the Intern will be converted.Meet agency-specific requirements as specified in the Participant's Agreement.Perform their job successfully. Internship Work Options: When a student initially hired into the Internship Program, a work schedule is documented on his/her agreement. Students will work a parallel work schedule that allows the to work while continuing their education during the semester. Students should also take into consideration the required 640 hours of work that must be completed prior to the student's graduation, so that upon graduation the student will be eligible for conversion into a permanent position. To qualify for this position, applicants must meet all the requirements by Wednesday, June 11, xxxx Applicants must be degree seeking students who are _currently enrolled_ in an accredited institution and maintaining a half-time course load. To be eligible for the Internship appointment, _the student must_: Live within the local commuting distance of Topeka, KS.Meet agency policy on nepotism.Have a cumulative academic GPA of 2.0 or higher and maintain the same academic standard while in the Internship program.Be formally accepted into an accredited high school, technical, vocational, 4 year college or university, graduate or professional school in a discipline related to the position being filled. (proof of CURRENT enrollment must be submitted with packet)Be capable of working at least 640 hours prior to completion of degree requirements in order to be considered for non-competitive conversion. Conversion is not promised nor guaranteed._ GENERAL REQUIRED EXPERIENCE: _ _ GS-03: _ Six months of progressively responsible clerical, office or other work that demonstrates the ability to: 1. Assist in preparing, composing, or reviewing correspondence for the purpose of obtaining or supplying information. 2. Composes general information correspondence that provides general explanations of facts or actions taken. 3. Transmits requested materials related to common requests or questions. 4. Provides general clerical support and assistance to professional and/or managerial staff. Substitution of Education for Experience: completion of 1 years of education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite can be used in place of 12 months of general experience. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. Combination of Education and Experience: Combinations of successfully completed post-high school education and experience may be used to meet total qualification requirements for the GS-03 grade level, and may be computed by first determining the applicant's total qualifying experience as a percentage of the experience required for the grade level; then determining the applicant's education as a percentage of the education required for the grade level; and then adding the two percentages. The total percentages must equal at least 100 percent to qualify an applicant for that grade level. Equivalent combinations of successfully completed post high school education and experience may be used to meet the total experience requirement of the GS-03 level. _Example:_ An applicant has 6 months of general experience and 30 semester hours of college. The applicant meets 50 percent of the required experience and 50 percent of the required education. Therefore, the applicant meets 100 percent of the total requirement and is qualified for the position (TRANSCRIPTS REQUIRED). Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on OPM's web site at _ IMPORTANT NOTES: Application procedures are specific to this vacancy announcement. Please read all the instructions carefully. Failure to follow the instructions may result in your not being considered for this position. To be eligible for Federal employment, male applicants born after December 31, xxxx must certify at the time of appointment that they have registered with the Selective Service System or are exempt under Selective Service Law. Supplementary vacancies may be filled in addition to the number stated in this announcement. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. List job title, series, grade or pay grade (military rank), date of last promotion, hours per week, employer's name and address, supervisor's name and phone number, starting and ending dates of employment (month/year format), salary, and description of duties. Please ensure sufficient detail is documented to show your level of experience and accomplishments. Indicate whether your supervisor may be contacted. APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.) Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website: .All education claimed by applicants will be verified by the appointing agency accordingly. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. Veterans Preference: When applying for Federal Jobs, eligible Veterans should claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of your DD214(s) and/or documentation related to your active duty service which shows dates of service, character of service (honorable, general, etc.), or dates of impending separation. Additionally, disabled Veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veterans Preference" with required proof as stated on the form. For more information, please review the information for disabled Veterans in the application checklist or visit ._ Your rsum and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment. As a part of the Occupational Questionnaire, you will be rated on your overall knowledge, skills, work experience, and ability to perform the specialized tasks that the position entails. Examples of these competency factors are: 1) Ability to provide Program Support. 2) Ability to provide Administrative Support. 3) Ability to efficiently provide customer service. 4) Ability to follow set security measures within an agency. Narrative essays may be requested later in the selection process to differentiate between quality levels of eligible and basically qualified applicants. To apply for this position, you must provide a complete Application Package which includes: Your Resume (please ensure watermarks do not appear across your resume)Copy of your most current transcripts that show you are currently enrolled in a field of study related to this position. A complete Occupational Questionnaire View Occupational Questionnaire Most recent performance appraisal (if a current Federal employee) Completed (dated and signed) OF-306 Declaration for Federal EmploymentAdditional Required Documents (see Required Documents section and Checklist below) The complete Application Package must be submitted by 11:59 PM (EST) onWednesday, June 11, xxxx. Note: While not a requirement, _applying online for this vacancy is strongly encouraged_. Should you choose to apply for this vacancy by fax, please be aware that the way you fill out the form xxxxFX and the quality of your fax could affect the way your application packet is uploaded and may result in your being found ineligible for consideration. If a determination is made that your application package is incomplete or illegible, you will receive no further consideration for this announcement. Requests for reconsideration of ratings will not be considered for applicants who fail to submit a complete application package or fail to use the instructions for applying listed below. Applications may be submitted online, by fax or email but will not be accepted in postage-paid government envelopes. We cannot be held responsible for incompatible software, fax transmissions, or delays in mail service. To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process. Applicants are urged to apply online; this process is easier, faster, and provides more information as applications are processed. Note: To return to a previously Saved or Incomplete application, simply reapply through your account in USAJOBS. After applying, return to USAJOBS ( to see the status of your application, including any messages that may have been sent to you. If you cannot apply online and wish to submit your application packet BY FAX: 1. Click the following link to view and print the Occupational Questionnaire View Occupational Questionnaire2. Print this xxxxFX form to provide your response to the Occupational Questionnaire: Using the Occupational Questionnaire as a guide, indicate your answers on the form xxxxFX. You may notice in Section 25 of the xxxx-FX form that the question numbers restart at this point in the questionnaire with number one. When entering your responses on the xxxx-FX (Occupational Questionnaire) form, please continue to enter your responses at the next available number within the same section of the form.3. Fax the completed xxxxFX form along with any supporting documents to (478) ###-####. _Your xxxxFX will serve as a cover page for your fax transmission_4. Assessment Questionnaires received by fax _must_ be received no later than 7 calendar days from close of announcement. If you have supporting documents that you wish to use AND are unable to upload them using Application Manager, you may fax them using the following instructions: 1. Complete this cover page: using the following Vacancy ID number: xxxx705. Please ensure that you provide all of the requested information on the cover page.2. Fax your documents to (478) ###-####. Please allow 48 hours for your faxed documents to upload in to the system. Application Manager will notify you once the faxed documents have been uploaded. The following documents are required: ResumeResponses to the Occupational QuestionnaireMost recent performance appraisal (If Applicable)Copy of your current transcript or proof of enrollmentMost Recent SF50 (If Applicable)DD214 (If Applicable)VA Disability Rating Letter (If Applicable)SF15 (If Applicable)Completed, Current Dated, and signed OF-306, Declaration for Federal Employment: include any other documents required by the checklist Evidence of your eligibility to apply for this vacancy (please see checklist below). After we receive your complete application package (including all required documents), your qualifications will be reviewed and assigned an initial rating. We will also review your application to make sure that your rsum supports the answers given in the questionnaire. If your rsum does not support your questionnaire answers, we will adjust your rating accordingly. Based on your ranking or numerical score, you may be referred to the hiring manager for further consideration and possible interview. You will be notified when your rating is determined. Working for the Department of Veterans Affairs offers the potential for a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System. In addition to traditional "dollars and cents" benefits, we offer a range of benefits to help balance work and life. For more information please visit us at Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6, or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employees credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave.
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